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Exhibitor Service Kit

Make your experience at the Arizona Bridal Show a successful and smooth one by reading through the following information below. Please be sure to read through the information fully. If you have any questions, contact us at admin@arizonabridalshow.com or 480-860-6426.

SET UP:

Friday, January 5th, 2017 — 9:00 AM – 6:00 PM

Location – Loading Dock F & Dock G
South Building, Phoenix Convention Center
Loading Dock Entrance on Fifth Street

SET UP INSTRUCTIONS

IMPORTANT BOOTH INFORMATION:

  • A, B, C, D booths come with (2) six foot tables and one chair.
  • E, F booths come with (1) six foot table and one chair.
  • G, H booths come with (1) four foot table and one chair.
  • Additional furniture can be purchased through the decorator. Forms below.
  • Booths do not include carpet (except booths in Room 1 and Gown Sale area). Carpet can be purchased through the decorator. Forms below.
  • Booths do not include electricity. Electricity can be purchased through the Convention Center preferred vendor, Commonwealth. Form below.
  • Exhibits cannot exceed 8 feet in height. Exhibit items taller than 48 inches must be placed in the rear 3 feet of your booth.
  • All food vendors doing any sampling will need to arrange for hand washing station (Food sampling information below).
  • Please note: Wood less than ¼” in thickness must be flame retardant treated lumber. The product shall not be painted or similarly modified until the material has been inspected and the flame retardant marking/labeling verified.
  • Any outside fabric (not provided by the decorator) must be fire retardant and you must have the fire retardant treatment certificate available onsite to show fire marshal prior to show open.
  • All carpet or flooring must be taped down and secured prior to show open.

EXHIBITOR FORMS:

Full Exhibitor Kit Discount Deadline December 8th

Electricity – Discount Deadline December 19th

Internet  – Deadline December 22nd

Food Sampling Information 

Aventura Sampling Form


Set Up Instructions

DATE/TIME:
Friday, January 5, 2018
9:00 AM – 6:00PM
If you cannot make setup, please contact us immediately.

SHOW HOURS:
Saturday, January 6, 2018: 9:00AM – 3:00PM
Sunday, January 7, 2018: 9:00AM – 3:00PM

SET UP LOCATION:
Loading Dock F & Dock G
South Building, Phoenix Convention Center
Loading Dock Entrance on Fifth Street

Please note that you may not leave your vehicle unattended on the dock or in the dock area. You may pull onto the dock to unload your car but you must park your car before setting up your booth. Unattended vehicles are subject to tickets and towing.

LOAD IN/OUT HELPERS:
Helpers with handcarts may be available to help move your materials from the dock to your booth during set up on Friday and break down on Sunday post-show. Helpers will not be available Saturday or Sunday morning. We highly recommend you bring your own handcart to expedite your load in/out process.

FIRE MARSHAL INSPECTION:
Please be in your finished booth for Fire Marshal inspection by 8:00 AM on Saturday morning. Be sure that you have the fire retardant certificate available for any outside fabric, not provided by the decorator, and all outside carpeting or flooring is taped down and secured. The show will not open unless you are in compliance with the fire marshal regulations.

BOOTH FURNITURE:
A, B, C, D booths come with (2) six foot tables and one chair.
E, F booths come with (1) six foot tables and one chair.
G, H booths come with (1) four foot table and one chair.
Additional furniture can be purchased through the decorator, Shepard, or you may bring your own. Decorator order forms are available in the Exhibitor Kit.

CARPET:
Room One and the Gown Sale areas are carpeted. All other booths are not carpeted. You may bring your own carpet, or rent carpet from the decorator. Decorator order forms are available in the Exhibitor Kit. All outside carpeting or flooring must be taped down and secured.

EXHIBIT RULES:
– Exhibits cannot exceed 8 feet in height. Exhibit items taller than 48 inches must be placed in the rear 3 feet of your booth.
– Do not cover up Fire Extinguishers.
– Sound pressure levels must be below 85 decibels, as measured at any edge of your booth. All speakers must be at the back of your booth, facing forward. No sub-woofers and no microphones.
– No cooking demonstrations.
– Balloons must be air-filled only (no helium).
– Wood less than ¼” in thickness must be flame retardant treated lumber. The product shall not be painted or similarly modified until the material has been inspected and the flame retardant marking/labeling verified.
– All outside fabric, not provided by the decorator, must be fire retardant. You must present the fire retardant certificate to the Fire Marshal during inspection.

DISCOUNT PARKING:
Discount parking is available for $5 at the garage at Jefferson & Third Street. You MUST tell the parking attendant you are with the Arizona Bridal Show to get the discounted rate.

CLEAN UP:
Please remove trash from your booth at the end of the show, and put it into the dumpster. If a mess is left at your booth, you will be charged a $100 clean up fee.


FOOD SAMPLING

PERMITTED SAMPLES:
You may pass out food or beverage samples ONLY if it is part of your business. For example, caterers or cake companies who are sampling their own products.

NON-PERMITTED SAMPLES:
You may NOT pass out food or beverage samples as traffic-builders to your booth. For example, a photographer may NOT pass out candy or cookies or bottled water.

To sample, you must file separate forms with Maricopa County and with Aventura (Convention Center Caterer).

MANDATORY FOR TO MARICOPA COUNTY
You must file ONE of these two forms with Maricopa County:

1. If you do NOT have a current, valid Maricopa County MOBILE Food Permit, you must apply for a “Temporary Food Service Permit.” Click the link below to find the Temporary Event Permit Application:

Temporary Event Permit App

2. If you DO have a current, valid Maricopa County MOBILE Food Permit, there is no charge. However, you must submit the following form, “Food Caters Operating at a Special Event Notification Form.” Click the link below:

Special Event Notification Form

MANDATORY FORM TO AVENTURA

1. EVERYONE sampling MUST complete and fax the Authorization Request to Aventura at the Phoenix Convention Center, along with a copy of your current, valid Maricopa County Mobile Food Permit OR your Temporary Food Service Establishment permit.

Aventura – Sampling Forms

2. Please bring a copy of your Food Handling Permit with you to the show.

Be sure to have a Hand Washing Station and follow all of the requirements – Maricopa County will be inspecting the bridal show.

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